NOTICE OF INTENT TO REQUEST RELEASE OF FUNDS
 
Date of Publication: March 27, 2019

Town of Bath
271 Wilkes Street
Berkeley Springs, WV 25411
304-258-1102


On or after April 12, 2019 the Town of Bath will submit a request to the WV Development Office for the release of Community Development Block Grant funds under Title I of the Housing and Community Development Act of 1974 (PL 93-383), as amended, to undertake the following project:

Project Title: Town of Bath Waterline Replacement and System Improvements Project

Purpose: repair/replace 7,800 linear feet of 6” water lines and 3,650 linear feet of 2” waterlines, installation of 14 fire hydrants, 82 water meters, various valves, street repairs and other necessary appurtenance

Location: Town of Bath

Estimated Cost: $2,225,000.00

The activities proposed are categorically excluded under HUD regulations at 24 CFR Part 58 from National Environmental Policy Act (NEPA) requirements. An Environmental Review Record (ERR) that documents the environmental determinations for this project is on file at Town of Bath, 271 Wilkes Street, Berkeley Springs and www.region9wv.com/public-information is available for review and may be examined or copied weekdays 9AM to 5PM.

PUBLIC COMMENTS
Any individual, group, or agency may submit written comments on the ERR to the Town of Bath. All comments received by April 11, 2019 will be considered by the Town of Bath prior to authorizing submission of a request for release of funds.

RELEASE OF FUNDS
The Town of Bath certifies to WV Development Office that Scott Merki in his capacity as Mayor consents to accept the jurisdiction of the Federal Courts if an action is brought to enforce responsibilities in relation to the environmental review process and that these responsibilities have been satisfied. WV Development Office approval of the certification satisfies its responsibilities under NEPA and related laws and authorities and allows the Town of Bath to use HUD program funds.

OBJECTIONS TO RELEASE OF FUNDS
The WV Development Office will accept objections to its release of fund and the Town of Bath’s certification for a period of fifteen days following the anticipated submission date or its actual receipt of the request (whichever is later) only if they are on one of the following bases: (a) the certification was not executed by the Certifying Officer of the Town of Bath; (b) the Town of Bath has omitted a step or failed to make a decision or finding required by HUD regulations at 24 CFR part 58; (c) the grant recipient or other participants in the development process have committed funds, incurred costs or undertaken activities not authorized by 24 CFR Part 58 before approval of a release of funds by WV Development Office; or (d) another Federal agency acting pursuant to 40 CFR Part 1504 has submitted a written finding that the project is unsatisfactory from the standpoint of environmental quality. Objections must be prepared and submitted in accordance with the required procedures (24 CFR Part 58, Sec. 58.76) and shall be addressed to the WV Development Office at 1900 Kanawha Boulevard, E, Building 3, Suite 700, Charleston, WV 25305. Potential objectors should contact the WV Development Office to verify the actual last day of the objection period.

Mayor Scott Merki

REQUEST FOR PROPOSAL FOR
PROPERTY, LIABILITY, AND WORKER’S COMPENSATION
RFP #2-2019

Proposals Due: May 15, 2019 at 2 PM

The Eastern Panhandle Regional Planning and Development Council is interested in obtaining competitive proposals related to the Council’s Property, General Liability, Public Officials liability, Loss, Crime, Auto and Worker’s Compensation.

Program including claims management services. All proposals will be screened for thoroughness and responsiveness to this Request for Proposal (RFP). Following the screening process, the selected

Finalists may be invited to participate in an oral interview process. The District reserves the unqualified right to accept or reject any and all proposals received and to waive any informalities, defects, or irregularities in any proposal.

A. Description of Operations
The Eastern Panhandle Regional Planning and Development Council (Region 9) is a council, created by the State of West Virginia, comprising of representatives (both elected and appointed) from three counties: Berkeley County, Jefferson County, Morgan County and the municipalities of Berkeley Springs (Bath), Bolivar, Charles Town, Harpers Ferry, Hedgesville, Martinsburg, Paw Paw, Ranson and Shepherdstown.  For additional information about Region 9, visit our website at the following address: www.region9wv.com

 B. General Information
The Council consists of a governing board of 23 members, a staff of 5 to 6 full time employees and budget of around $585,000; a copy of the current coverages is available by contacting the Eastern Panhandle Regional Planning and Development Council below

• The Eastern Panhandle Regional Planning and Development Council is provided with general liability and Directors and Officers coverage and employee workers Compensation
• The Council handles its own funds; The Council provides administrative service and advice for grants and projects.
• The Council rents its office space from Berkeley County and has equipment and computers of less than $50,000 in value.
• 5 to 6 Employees drive Council 2018 Jeep Compass (possible member drivers)

C.RFP Schedule: Action Dates

Deadline to Submit Questions April 15, 2019, by 2:00 pm
Response to Questions April 20, 2019
Proposals Due: May 15, 2019 at 2:00 pm; Possible Interview with Finalists,
Finance Committee Approval expected around May 24, 2019
Coverage period to start July 1, 2019 to June30, 2020

Please submit proposals to Bill Clark; Executive Director; Eastern Panhandle Regional Planning and Development Council, 400 W. Stephen Street, Suite 301 Martinsburg, WV 25401; 304.263.1743 or  Email: bclark@region9wv.com

The council reserves the right to reject any and all bids; Equal Opportunity Employer (EOE) Minority/Women owned businesses are encouraged to submit proposals. This community supports Fair Housing practices.


COVERAGE

LOSS REPORTS

Public Information and RFPs

Town of Bath Waterline Replacement and System Improvement Project:

Preliminary Engineering Report


Categorical Exclusion


Final Notice and Public Explanation of a Proposed Activity in a 100-Year Floodplain 

To: All interested Agencies, Groups and Individuals 

This is to give notice that the Town of Bath has conducted an evaluation as required by Executive Order 11988, in accordance with HUD regulations at 24 CFR 55.20 Subpart C Procedures for Making Determinations on Floodplain Management and Wetlands Protection. The activity is funded under the Community Development Block Grant project number 17SCBG0018. The proposed project is located the Town of Bath, Morgan County.  The Town of Bath Water Line Replacement and System Improvements Project proposes to repair/replace 7,800 linear feet of 6” water lines and 3,650 linear feet of 2” waterlines, installation of 14 fire hydrants, 82 water meters, various valves, street repairs and other necessary appurtenance. The floodplain activity is related to approximately 200 linear feet of waterline replacement located in existing roadway right-of-way along Whisner Avenue. 

Town of Bath has considered the following alternatives and mitigation measures to be taken to minimize adverse impacts and to restore and preserve natural and beneficial values. There are two alternatives that were studied in this project.  One is considered the only feasible option available to the Town, which is excavating and replacing current lines.  The second, do nothing, is not feasible due to the current dilapidated state of the water lines and the water loss as a result. The project does conform to applicable state floodplain protection standards.

Town of Bath has reevaluated the alternatives to building in the floodplain and has determined that it has no practicable alternative. Environmental files that document compliance with steps 3 through 6 of Executive Order 11988, are available for public inspection, review and copying upon request at the times and location delineated in the last paragraph of this notice for receipt of comments.

There are three primary purposes for this notice. First, people who may be affected by activities in floodplains and those who have an interest in the protection of the natural environment should be given an opportunity to express their concerns and provide information about these areas. Second, an adequate public notice program can be an important public educational tool. The dissemination of information and request for public comment about floodplains can facilitate and enhance Federal efforts to reduce the risks and impacts associated with the occupancy and modification of these special areas. Third, as a matter of fairness, when the Federal government determines it will participate in actions taking place in floodplains it must inform those who may be put at greater or continued risk.

Written comments must be received by the Town of Bath at the following address on or before April 3, 2019: Mayor Scott Merki, 271 Wilkes Street, Berkeley Springs and 304-258-1102. A full description of the project may also be reviewed from 9:00am to 5:00pm at the above address or at www.region9wv.com/public-information. Comments may also be submitted via email at jwishmyer@region9wv.com
Date: March 27, 2019​